This policy was last updated on 10th February 2021.
The Preparation Group Limited
Professional Preparation Contractors (UK) Limited
Protecting your privacy is extremely important to us. We are committed to protecting all Personal Data provided to us, by businesses or individuals, visitors and users of our Website. Personal Data is information which relates to an identifiable individual directly by name, email address or indirectly by internet protocol (IP) address, telephone number, age etc. Personal Data is obtained by site usage or when you voluntarily provide the information to us, for example, filling in forms on our website.
This Policy explains what Personal Data we collect, how we use and manage it and the rights you have in relation to your Personal Data. You should read this Policy in full to ensure you are happy with our privacy practices.
What Personal Data Do We Collect?
In the context of its business activities, the Company collects personal data from:
- Users of our Website
- Job Applicants
- Business contacts including customers and suppliers
- Individuals who contact us by any means
How Do We Collect Your Personal Data?
We collect Personal Data from you when:
- You visit our Website
- Complete forms on our Website
- Contact our Teams
- Place an order with us
- Provide a business card
- Visit our premises
- Connect via social media
- Visit us at an exhibition
- Attend Training Courses
Personal Data, What Do We Collect?
We may collect Personal Data such as your name, job title, gender, email address, telephone number, home or business address, photo identification, qualifications, communication with you, (including meetings, telephone discussions, text messages), financial, payment history and credit rating information.
When you use our Website certain information, such as your IP address, browser type, operating system, time zone, language that is sent by your browser is collected as standard procedure.
How Do We Process Your Personal Data?
Personal Data is processed for the following purposes:
- To communicate with you and third-party contacts
- To comply with applicable laws and other business-related purposes
- Producing orders and contracts, managing accounts and records, legal, regulatory and internal investigation, general business activities, debt administration and supporting corporate social responsibility activities
- To provide you with information about our products and services to fulfil your requests to email you
- To contact you about products, services, news and notify you of any changes to your services and to provide you with information of goods and services that may be of interest to you
- To manage and administer warranties
- To conduct research and advertising
- To answer your queries
- To allow you to report any problems with our website, to help us improve our products and services
- To carry out analytics in relation to the use of our website
Who Do We Share Your Personal Data With?
The Company may share your personal data within our company for those who have a “need to know” that data for business or legal reasons such as administration, processing an invoice or order or to direct an enquiry to a specific department for resolution.
We may disclose your personal data to third parties including IT suppliers, HR advisors, legal and insurance providers or other service providers engaged by the company for the purpose of providing services requested by you and to protect intellectual property rights of any information displayed and available on the company’s website for the purpose of seeking legal or other professional advice, to respond to a legal obligation or request, or, to enforce the company’s website Terms and Conditions of Use.
We may disclose your Personal Data to third parties in the event that we merge, sell, or purchase any business or assets, to include the prospective buyer or seller.
Only with your consent will we disclose your Personal Data to third parties offering products or services that may be of interest to you.
If you choose to submit information by postings, comments, testimonials or other social media platforms, the information you submit may be available generally to the public and may be read, collected and used by others who access this information.
In order to comply with a legal process, court order, the law or respond to government or regulating requests, we may be required to share your personal data. If we have reason to believe that disclosure may be necessary to bring legal action to enforce any Company’s rights, against you or a third party, for non-payment, violation of any agreement with us, we may be required to share your Personal Data. We may share your Personal Data to protect the safety of the Company, our customers, others or to prevent injury to our interference with, our property or right or the property or rights of other processors or anyone that could be harmed by such activities.
To comply with Data Privacy Laws, we are required to identify how we process your Personal Data, this typically will be one of the following:
- Your consent
- Company or third-parties legitimate business interests to maintain and promote our business by providing customers with feedback
- The performance of a contract we have with you or other individuals
- Compliance with our legal obligation
When you apply for a job with us, we will collect more specific personal data about you such as, career history, qualifications, references and interview records. We may also enquire about other information, such as interests and ambitions. Any personal data you provide with regard to any vacancy will be processed in accordance with this Policy.
Transfer of Personal Data
Considerations must be noted, that any person to whom the Company may disclose your Personal Data under this Policy may be situated in a country other than your own and that such country may provide a lower level of data protection than your own country. By agreeing to this Policy, you consent to the transfer of your personal data to a country other than your own. If we transfer personal data we will take legally required measures to ensure that adequate safeguards are in place to protect your Personal Data and to ensure it is treated in accordance with this Policy.
We will keep your Personal Data for as long as we need, for the purposes outlined in this Policy. The period will vary depending on your interactions with us. Where we no longer have a need to keep your information, we will delete it.
Please note where you have sent communication to “unsubscribe” receiving marketing information, we will retain a record of your email address to ensure we do not send you marketing emails in future.
We are committed to applying reasonable organisational and technical security measures to protect Personal Data from accidental or unlawful destruction, unauthorised access, misuse, modification, disclosure, or accidental loss.
Data Privacy laws provide rights to individuals in respect of Personal Data that any organisation holds about them. You can:
- Request a copy of Personal Data that we hold about you, or
- Request that we rectify, limit processing of your Personal Data or delete, you must submit your request via email to:- firstname.lastname@example.org
In the event that you decide you do not want to receive commercial communications from us by telephone, email, mailshot, or post you can “opt out” by emailing email@example.com
Please let us know about any changes to your personal information by emailing firstname.lastname@example.org
Amendments to This Policy
We reserve the right to amend or modify at any time by posting information on our website. It is your responsibility to review this Policy every time you place an order, submit information, or interact with the Company’s social media.
This Website is not intended for minors and we do not knowingly process any information about any child without the consent of parents/guardian. Any information collected would be unintentional or purely accidental.
This is information about you but does not identify you either directly or indirectly. We may collect Non-Personal Data that you voluntarily provide. Any information you email, post or upload, will be considered non-confidential and non-proprietary. The Company will have no obligation to preserve the confidentiality or refrain from disclosing. The Company will have no liability for and will be free to disclose, copy or distribute, images, products, ideas, suggestions, tests, comments for any and all commercial or non-commercial purposes.
If you have a question or complaint about how the Company has used your personal data you should email: email@example.com, If you are not satisfied how the Company has handled your concerns or complaint you must contact the Data Protection Authority.
+44 (0) 1522 561460